The secretary is responsible for the general administration of SoACT’s business and activities.

 

Position responsibilities

 

Process:

• Incoming and outgoing mail and email
• Play rights for SoACT productions
• New memberships

 

Respond to:

• Answering machine messages
• General enquiries via email, phone, post and walk-in

 

Maintain:

• A central diary and booking schedule for the use of the Basement by members involved in productions associated with SoACT
• A diary for other SoACT and associated activities and Civic Theatre productions
• Sponsorship, membership and supplier databases
• Production files
• Key log

 

Update:

• Membership details, contacting members as subscriptions become due
• Contact details with other organisations, e.g. security company, boards and networks
• Organise regular updates of the SoACT website and Facebook page to include current productions and other activities

 

Record:

• Meeting minutes
• Incoming and outgoing correspondence

 

Distribute

• Approved meeting minutes and action sheets
• Documents on request e.g. privacy policy
• Information of interest to committee and general members through monthly newsletter or as approved by the committee or president